Accounting & Payroll Administrator
Department
Administration
Anticipated
Position available
Report To
Assistant Controller
Location(s)
Stoney Creek
Job Description
Purpose

To complete finance & payroll tasks for the Company.

Organization Relationships

The Accounting & Payroll Administrator will interact with all employees while reporting to the Assistant Controller. The position works closely with all other departments ensuring daily administrative tasks are completed on a timely basis.

Accountabilities

• To ensure timely completion of payroll and finance tasks as assigned

• Ensuring follow up on important tasks or issues

• Respect and protect confidentiality

Responsibilities

• Posting of all labour hours in Optsy One on a daily basis

• Completing payroll on a bi-weekly basis

• Completing government and other remittances related to payroll

• Timely and accurate preparation of all statutory require payroll documentation such as T4’s, record of Employment, etc.

• Paying per diems

• Matching of packing list to invoices, entering into Optsy and syncing to QuickBooks

• Entering of vendor invoices into QuickBooks

• Paying of vendors on a timely basis

• Working with Accounting Specialist on costing and invoicing of work orders

• Accounts receivable collections

• Answering telephone calls and redirecting as required

• Any other duties as assigned

Functional Skill Requirements
Abilities

• Working with co-workers to ensure timely completion of tasks

• Interacting with Assistant Controller to ensure policies and procedures are being followed

• Proficient computer skills

• Thorough and in-depth knowledge of Microsoft Office

• Knowledge of QuickBooks

• Knowledge of payroll legislation and processes

• Highly organized

• Knowledge of standard office administrative practices and procedures

• Good planning and problem solving skills – critical thinking

• Work independently

• To exercise good judgment

Education and experience

• Post-secondary education in business or finance/accounting

• Payroll Compliance Practitioner (PCP) certification preferred

• 3 to 5 years’ experience in a similar role

• Maintain a level of education necessary to keep pace with company requirements